Request for Proposals
RFP Issued: May 8, 2020
As the state humanities council for Washington, DC, HumanitiesDC has been charged with the task of administering grants funded by the CARES Act via the National Endowment for the Humanities. These grants provide general operating support to non-profit cultural organizations, working in the public humanities field, that are facing immediate economic challenges related to the coronavirus pandemic. Priorities for awarding the funds will be: 1. helping organizations continue their existing or planned public humanities programs by retaining staff and maintaining their financial obligations 2. special projects that increase an organization’s ability to provide equitable access to its public humanities programs and products during this difficult period.
- providing teachers and students with improved access to educational resources
- IT improvements allowing for telework and virtual programming
- The development of sustainability strategies for organizations forced to shut down significant parts of their operations
All proposals must be received by May 29, 2020, 11:59pm EST.
June 22, 2020 – September 30, 2020
For general operating support that will allow for planned or existing public humanities projects to continue despite challenges, or major alterations caused by the Covid-19 pandemic.
$7,500 for organizations with budgets of $300,000 or below (averaged over the last three years)
$10,000 for organizations with budgets between $300,000 and $1,000,000 (averaged over the last three years)
$15,000 for organizations with budgets over $1,000,000 (averaged over the last three years)
Applicants may receive only one grant from this program in this fiscal year.
Please read this request for proposals in full before submitting an application.
HumanitiesDC endeavors to make its applications as open and accessible as possible. If you are unable to access any materials on our site, please contact the staff member listed below for support. When contacting us, please include the following in your query:
- Nature of the accessibility issue
- The web address of the content you are attempting to access
- Your preferred format for the content
- Your contact information
Deputy Director of Programs: Jasper Collier
HumanitiesDC is the State Humanities Council for Washington, DC, and one of 56 such institutions found in every state and territory of the United States, each affiliates of the National Endowment for the Humanities. Founded in 1980, our mission is to: enrich the quality of life, foster intellectual stimulation, and promote cross-cultural understanding and appreciation of local history in all neighborhoods of the District through humanities programs and grants.
What are the Humanities?
Potential projects may focus on: “language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”
What are we looking for?
- Description of the organization’s central activities, with emphasis on its typical humanities programming.
- Estimate of how much income the organization has lost as a result of the Covid-19 pandemic.
- Description of the public humanities programming lost or threatened by the Covid-19 pandemic and other impacts the pandemic has had on the organization.
- Explanation of how the organization plans to continue or alter that programming and/or a description of alternative public humanities programming the organization will produce.
- Description of how the funds would be used should a grant be awarded.
Other Required Proposal Elements
- Identification of the project’s target demographic, primary humanities discipline, and Washington, DC Ward(s) served
- Listing of key personnel whose positions would be impacted by the grant award and their roles in the organization.
- A timeline for expenditure of the funds
- A marketing strategy for the project
- A budget (in a provided template), and a budget narrative
- A detailed plan for complying with relevant provisions of the Americans with Disabilities Act
Cash Match Requirement
There is no cash match requirement for this grant program.
How to Apply
The HumanitiesDC grants portal can be accessed at http://grantapplication.wdchumanities.org. Please be sure to review the grant qualifications, terms and conditions for the program you are interested in before beginning an application. If your organization has applied for a HumanitiesDC grant before, please DO NOT create a new account. If you are having trouble accessing your organization’s existing account, please email the staff contact indicated in this RFP.
All HumanitiesDC grant applications are accepted via an online grant portal. Applications must be successfully submitted by 11:59pm on the day of the deadline. Applicants will receive a confirmation email when their proposals have been successfully submitted. Applicants should contact the applicable HumanitiesDC staff member immediately should they encounter any technical issues or if they do not receive a confirmation email. Incomplete or late applications or applications failing to meet the guidelines or eligibility requirements will not be assigned to the evaluator panels nor will they be considered for funding. HumanitiesDC does not accept mailed, emailed, or hand-delivered applications or required attachments. HumanitiesDC will accept reasonable accommodation requests from applicants with disabilities in advance of the application due date to assist them in submitting grant applications via mail, email, or hand-delivery. To make a request for reasonable accommodation contact the grants staff member listed on this RFP and allow time for the approval of the request.
- Must be a federally incorporated 501c3 non-profit organization.
- Must be registered with, and authorized to do business in, the District as either a “Domestic” entity (that is, an entity that was incorporated in the District) or a “Foreign” entity (that is, an entity that was incorporated in another state).
- Must register and comply with the regulatory requirements of the following agencies:
- District of Columbia Department of Consumer and Regulatory Affairs (DCRA) – Corporations Division (indicating an “active” business license status at the time of application and agreeing to maintain such status throughout the grant period).
- District of Columbia Office of the Chief Financial Officer, Office of Tax and Revenue (OTR).
- District of Columbia Department of Employment Services (DOES).
- United States Internal Revenue Service (IRS)
- Must be able to obtain a certification of “Citywide Clean Hands” (CCH) from the District of Columbia Office of Tax and Revenue.
- Must be an organization which, as a core part of its mission, produces public programs in the Humanities, as defined here by the amended National Foundation on the Arts and Humanities Act of 1965:
- “The term ‘humanities’ includes, but is not limited to, the study and interpretation of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”
- Must be an organization for which Washington, DC residents comprise the majority of its constituents.
- Must have a principal business office address that is located in the District of Columbia and is accessible to onsite review. Post office boxes will not be accepted.
- Must be in good standing with HumanitiesDC. Applicants with outstanding or delinquent reports or final products from previous HumanitiesDC grants must submit them completed and without deficiencies at least 30 days before the deadline for which they wish to apply.
- Prohibited applicants include: private clubs and organizations that prohibit membership based upon race, gender, color, religion, or any other classes identified in the District of Columbia Human Rights Act; for-profit (commercial) entities; political organizations; organizations whose primary focus is in the performing or visual arts (see the DC Commission on the Arts and Humanities for applicable funding opportunities); organizations with no paid staff; universities; foreign governments; federal government entities; organizations receiving significant federal funding; and District of Columbia government agencies.
- Must have a valid DUNS number (https://www.dnb.com/duns-number.html). Organizations do not need to have a DUNS number to submit an application, but will not be able to receive funding if it is not obtained by the award date.
Fiscal sponsorship arrangements are prohibited for this grant.
This grant is intended to support general operating expenses. These may include salary, consulting fees, rent, utilities, information technology, or administrative fees. Prohibited expenses include: food and beverages, tuition and scholarships, debt reduction, re-granting, and funding to foreign or domestic government agencies.
Applicants may contact HumanitiesDC’s grants staff with questions regarding allowable costs. Grantees will be required to detail all expenses in quarterly and final reports.
Inclusion, Diversity, Equity, and Access
All applicants must comply with the Americans with Disabilities Act of 1990. The ADA provides civil rights protection to individuals with disabilities in the areas of employment, services rendered by state and local government, places of public accommodation, transportation and telecommunication services. Organizations funded by HumanitiesDC must make reasonable accommodations to ensure that people with disabilities have equal physical and communications access as defined by federal law.
Organizations applying for funding from HumanitiesDC must include, in their grant applications, a response to the “Accessibility” section of its grant application that includes the following information:
- The process for formulating accessibility plans (e.g. creating an accessibility advisory committee, board and staff disability rights training, budgeting for reasonable accommodation requests, etc.).
- The current process/status of an organization’s physical accessibility. If the location is not barrier-free, include in the grant application a plan for project/program modification that ensures access in a barrier-free environment, when needed.
- The current progress/status of the organization’s accessibility in presenting activities –communications access (e.g. TDD, large print, or brail materials; audio description or assistive listening devices, ASL interpreted programs, etc.) and marketing/advertising.
In addition to detailed plans for its compliance with the Americans with Disabilities Act (ADA) (42 U.S.C § § 12101 et seq.),each applicant must demonstrate how the project will be inclusive, diverse, equitable and accessible throughout the District of Columbia, beyond participants with disabilities. Successful applications will consider a broad definition of “accessibility” by addressing financial, geographic, demographic, cultural and developmental access. For more information, applicants may access the complete text of the ADA here: https://www.law.cornell.edu/uscode/text/42/12101. Note that neither HumanitiesDC or the District of Columbia government represent that this link leads to the latest version of the subject law.
Technical Assistance Workshops
Due to the quick deadline and turnaround for this grant program, there will be no live technical assistance workshops. HumanitiesDC will publish a prerecorded guidance video for prospective applicants. Applicants should focus on describing their organization’s immediate needs as concisely and efficiently as possible.
Application Review Process
Qualified applications are submitted to a review panel of volunteers with connections to the Washington, DC-area humanities, arts, and culture community. These panelists will score the proposals assigned to them based on an established rubric that closely aligns with the questions in the application. HumanitiesDC staff will produce a slate of proposals recommended for funding based on the panelists’ aggregate scores. This slate will be submitted to the full board for approval. All panelists, staff and board members are expected to remain impartial as they undertake their respective parts in the evaluation process. HumanitiesDC requires that all involved recuse themselves from review of any application that presents a personal or professional conflict of interest, and panelists must sign a statement acknowledging that they will adhere to this policy.
Risk Management Assessment
HumanitiesDC may elect not to fund applicants with management or financial instability that affects their ability to implement the terms and conditions of the award (2 CFR §200.205). Applications that have received a favorable objective review are reviewed for other considerations that include past performance, as applicable; cost analysis of the project budget; assessment of management systems; continued applicant eligibility; and compliance with any public policy requirements. You may be asked to submit additional programmatic or administrative information (such as an updated budget or supporting documentation) or to undertake certain activities (such as negotiation of an indirect cost rate) in anticipation of an award. However, such requests do not guarantee that an award will be made. Following review of all applicable information, HumanitiesDC’s grants staff will determine whether an award can be made, if special conditions are required, and what level of funding is appropriate. Award decisions are discretionary and are not subject to appeal to any HumanitiesDC official or board.
Notification and Payment of Awards
HumanitiesDC will notify applicants of their status (funded or denied) no more than 30 days after the application deadline. Grant award recipients will receive an official grant award letter through the online system which will include a link to submit acceptance forms and to sign the grant conditions. Denied applicants will be given one week to request a summary of panelist comments.
For award recipients, the date of payment is subject to the availability of funds and the processing of required documentation. Awards are disbursed via direct deposit, and all awarded applicants are required to submit an automated clearing house (ACH) form which is made available through the online grants portal.
Acknowledgements and Recognition of Funding
All award recipients will be required to acknowledge HumanitiesDC, NEH, and the CARES Act in written and promotional materials related to their acceptance of the grant and any projects or impacts it has on their organization.
Below is sample language:
- Funding for these grants has been provided by the National Endowment for the Humanities (NEH) as part of the Coronavirus Aid, Relief and Economic Security (CARES) Act economic stabilization plan.
- This program is made possible by funding from the National Endowment for the Humanities (NEH) and the federal CARES Act.
- Funding has been provided to [grantee] from the National Endowment for the Humanities (NEH) as part of the 2020 Coronavirus Aid, Relief and Economic Security (CARES) Act of 2020.
Please remember to also include the NEH federal seal and usual disclaimer language applicable to all NEH-funded projects, events, and grants.
Specific guidance and logos will be provided to awarded applicants.
Additional Terms and Requirements
- The HumanitiesDC grants staff will schedule at least one check in session with recipients over the course of the grant period.
- Awardees agree to document all grant expenditures, and provide a final report at the end of the project period using forms provided by HumanitiesDC.
- Any changes to the scope or budget (greater than 25% in any one category) of a grant must be communicated to HumanitiesDC in writing and approved by HumanitiesDC.
- Awarded applicants will sign grant conditions that constitute a legally binding contract between HumanitiesDC and the applicant’s organization or fiscal sponsor.